Documents management

Documents management

Record keeping is a component of the business system, the “memory” of an enterprise, a means of accounting and control of performance results, a tool for managing a company. Automation of workflow eliminates the disadvantages of paper office work: slow search, complexity of filling, control of execution, lengthy approvals and archiving.

Many companies cannot afford to maintain a staff of developers, analysts who are able to create, implement, organize an automated document management system, so they choose outsourcing.

UCMS Group provides document flow outsourcing services for organizations in Kyiv and other cities of Ukraine. We support the business process in full or accompany individual document-intensive work areas, build a system from scratch or optimize an existing one. UCMS Group’s resource attraction – confidence in a clear, orderly workflow.

Electronic document flow – an actual business format

Employees of the personnel department, office, accounting spend a lot of time working with documents. Automation of document management increases the speed of document preparation and processing by a quarter. Basic operations, search, approval, signature, affixing of seals take several times less time; documentation moves quickly between departments and branches. We always have operative information for making decisions.

All documentation is drawn up according to a single standard, corresponding to legislation and corporate policy. Autocomplete forms allows you to create forms, invoices, payment orders in a short time and without errors.

After studying the client’s business processes, we will help automate labor-intensive areas, give specific recommendations for improving the existing automation system and processes, and conduct employee training.

Document flow outsourcing services

The scope of work and cost is agreed with the client at the stage of concluding a contract. The final price list includes only options relevant to the client.

The service includes:

  • analysis of existing business processes, identification of areas for algorithmization, automation;
  • collection of primary documents;
  • processing: printing, sending, receiving return copies, transferring scans, setting statuses;
  • organization of joint access of authorized persons;
  • scanning, archiving;
  • control of originals;
  • integration with CRM.

The list can be supplemented after the development of an individual project of outsourcing of electronic document management for your company.

Benefits of external support of office work

Delegation of office work to the provider eliminates the need to maintain a staff of specialists, bear the cost of printing equipment, consumables. The enterprise gets the opportunity to:

  • plan and estimate costs;
  • increase the productivity of employees of the office;
  • create an electronic archive of documents, speed up the processes associated with the transfer of securities to counterparties;
  • introduce the latest practices and technologies;
  • reduce dependence on full-time employees.

Document management by our specialists provides a clear and easily controlled approval process, ease of use, high speed, and timely execution of business tasks. The service allows you to free up the time of the manager and employees, makes it possible to concentrate on solving specialized issues.

5 advantages of UCMS Group

We know about all changes in legislation
We are aware of the latest changes in the field of wages: tax payments and other mandatory contributions.
Our team consists of only experienced professionals
We employ qualified specialists with an individual approach to the client
We take into account all changes within the client’s company
Clients cooperate with us on an ongoing basis. And we promptly respond to any changes in clients’ companies – we analyze and, if necessary, make adjustments to our work. This does not require additional costs on the part of the client – the option is included in the standard package of services.
We launch a new project in 1-2 months
We develop and agree on the order of interaction for each company. We can start work the next day – depending on the wishes of the client.
We offer both standard and exclusive service packages
Check with our consultant for details.