If company employees regularly travel on business trips, use corporate cards, carry out expenses requiring reimbursement or the company has geographically remote divisions, then processing of expense reports is a time consuming process. The large amount of manual work of accountants increases the likelihood of errors. UCMS Group is ready to outsource the full accounting of settlements with accountable persons or part of the processes, including algorithmization.
Outsourcing results: reduction of paperwork and logistics costs, timely payments to employees, reduction of accounts receivable, acceleration of processes.
We offer order accounting of expense reports, including the following basic operations:
Collection of documents is organized in a format convenient for the company: via courier delivery, by mail, through an online portal. The originals are scanned, archived, verified with electronic copies and sent in the chosen way to the customer with an attached expense report. Responsible representatives of the client’s accounting department and other authorized employees gain access to the portal. For operational communication with accountable persons, a “hot line” is organized.
The results of the work – a ready-made expense report, an application for payments, the amount of personal income tax accruals, posting to the customer’s accounting system. Managers receive detailed reports, selective analytical data, which allows them to plan travel expenses for future periods.
The cost of services is formed individually based on a preliminary analysis of business processes.
An expense payment for the report is issued to an employee who buys goods / services for economic needs for the organization and to employees who go on a business trip. The grounds for the issuance of funds are an order of the head, a written statement of the employee. Managers, whose signature is required on documents, may be out of the office, so the process of confirming expense reports creates a burden on the accounting department and takes a significant amount of time.
By transmitting tooutsourcing of expense reports , the customer of the service receives a number of advantages:
We develop the most suitable set of support options, from which the cost of the service is formed. Contact us to discuss the details of cooperation.